How Do I Reserve a Meeting Room?

Book a Room

Review Booking Policy


The Public Library of Brookline has three large meeting rooms (one at each location) and one conference room (at Brookline Village) available for public meetings of a civic, educational, or cultural nature. These meetings must be free and open to the public and may not be strictly social in nature (e.g., private parties or reunions). Individual applicants must be at least 18 years old. Before booking, please read the full Meeting Room Policy.

Brookline Village: Hunneman Hall

Capacity: 96
Best for: Lectures, presentations, chamber concerts
Includes:

  • WiFi
  • AV projection (can be used with library or guest laptops)
  • Blu-Ray player
  • Steinway Baby Grand Piano
  • Kitchen

 

Also at Brookline Village:

  • Conference Room: Capacity 15; WiFi; projection equipment available on request
  • Individual Study Rooms: Capacity 1-2 people; 2 hour maximum time limit. Please stop by or call the Reference Desk at 617-730-2369 to reserve a study room.

 

Coolidge Corner Meeting Room

Capacity: 100
Best for: Lectures, presentations, concerts

  • WiFi
  • AV projection (can be used with library or guest laptops)
  • Blu-Ray player
  • Piano

 

Putterham Meeting Room

Capacity: 90
Best for: Lectures, presentations, meetings

  • WiFi
  • AV projection (can be used with library or guest laptops)
  • PA system
  • Kitchenette

Booking Rooms

All rooms should be booked online except for individual study rooms, which can be reserved in person or by calling the Reference Desk at 617-730-2369. Before submitting a room booking request, be sure to check open hours for each location. Please do not call the Library to check room availability; our events calendar will show any potential conflicts.

Requesting a room implies you accept all points in the Meeting Room Policy. You must designate a contact person over 21 years old who accepts responsibility for adherence to all conditions of the policy and payment of fees.

Basic Rules & Information

  • At least 48 hours of advance notice is required for all room bookings.*
  • Rooms can be booked by members of the public in advance within three months of the current date and time, based on 30-minute increments. For example, on February 21 at 5:17 PM, you can book out until May 19 at 5:00 PM.*
  • No more than one meeting per month can be scheduled for any individual, group, or organization.
  • The maximum duration for a room reservation is four hours.
  • Please review the complete Meeting Room Policy before you submit a room request.
    * NOTE: Library staff members have the ability to book outside this window and the Library reserves the right to schedule or reschedule events as needed based on the priorities outlined in the Meeting Room Policy.

Rental Fees

  • Individuals and organizations: $90
  • Certified 501(c)3 nonprofits: $45 (fax IRS or DOR letter to 617-730-2160)
  • One hour rehearsal reservations: $20

Payment by check or cash is required on or before the day of the event.

Equipment

If using the Library’s AV equipment, you must meet with a staff member at least a week before your event to test setup and compatibility with your technology. Please see more information on meeting room equipment, and schedule an appointment with us. or call us at 617-730-2370.

Piano

The Hunneman Hall piano is tuned six times a year on the Fridays before Brookline Library Music Association (BLMA) concerts. If you wish to have the piano tuned, you must use the Library’s tuner (Tony McKenna 617-484-5600) at your own expense. You may not tune the piano yourself or hire any other person to do so. Note that it may not be possible to schedule the tuning just before your concert, so try to plan ahead. The piano in Hunneman Hall may not be used on the Friday or Saturday before a BLMA concert.

How to Cancel or Change a Meeting Room Booking

Please call (617) 730-2360 or send an email to brkroomrequest@minlib.net if you need to change or cancel a booking. Please include your telephone number and the name, date, and time of your event.